The Fostering Services (Wales) Regulations 2003

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2003 No. 237 (W.35)
SOCIAL CARE, WALES
CHILDREN AND YOUNG PERSONS, WALES
The Fostering Services (Wales) Regulations 2003

	Made	6th February 2003
	Coming into force	1st April 2003

ARRANGEMENT OF REGULATIONS

PART I -
GENERAL

1.	Citation, commencement and application

2.	Interpretation

3.	Statement of purpose and children's guide

4.	Review of statement of purpose and children's guide

PART II -
REGISTERED PERSONS AND MANAGEMENT OF LOCAL AUTHORITY FOSTERING SERVICE

5.	Fostering agency - fitness of provider

6.	Fostering agency - appointment of manager

7.	Fostering agency - fitness of manager

8.	Registered person - general requirements

9.	Notification of offences

10.	Local authority fostering service-manager

PART III -
CONDUCT OF FOSTERING SERVICE

11.	Independent fostering agency - duty to secure welfare

12.	Arrangements for the protection of children

13.	Behaviour management and absence from foster parent's home

14.	Duty to promote contact

15.	Health of children placed with foster parents

16.	Education, employment and leisure activities

17.	Support, training and information for foster parents

18.	Independent fostering agencies - complaints and representations

19.	Staffing of fostering service

20.	Fitness of workers

21.	Employment of staff

22.	Records with respect to fostering services

23.	Fitness of premises

PART IV -
APPROVAL OF FOSTER PARENTS

24.	Establishment of fostering panel

25.	Meetings of fostering panel

26.	Functions of fostering panel

27.	Assessment of prospective foster parents

28.	Approval of foster parents

29.	Reviews and terminations of approval

30.	Case records relating to foster parents and others

31.	Register of foster parents

32.	Retention and confidentiality of records

PART V -
PLACEMENTS

33.	General duty of responsible authority

34.	Making of placements

35.	Supervision of placements

36.	Termination of placements

37.	Short-term placements

38.	Emergency and immediate placements by local authorities

39.	Placements outside Wales

40.	Independent fostering agencies - discharge of local authority functions

PART VI -
LOCAL AUTHORITY VISITS

41.	Local authority visits to children placed by voluntary organisations

PART VII -
FOSTERING AGENCIES (MISCELLANEOUS)

42.	Review of quality of care

43.	Notifiable events

44.	Financial position

45.	Notice of absence

46.	Notice of changes

47.	Appointment of liquidators etc

48.

Offences

49.	Compliance with regulations

PART VIII -
MISCELLANEOUS

50.	Registration

51.

Fees

52.	Transitional Provisions

53.	Revocation

SCHEDULES

Information required in respect of persons seeking to carry on, manage or work for the purposes of a fostering service

Records to be kept by fostering service providers

Information as to prospective foster parent and other members of the prospective foster parent's household and family

Offences specified for the purposes of regulation 27(7)(b)

Matters and obligations in foster care agreements

Matters and obligations in foster placement agreements

Matters to be monitored by the registered person in respect of a fostering agency

Events and notifications

The National Assembly for Wales, in exercise of the powers conferred upon it by sections 16(2), 22(1), (2)(a) to (c), (e) to (j), (6), (7)(a) to (h), (j), 25(1), 34(1), 35(1), 48(1), 118(5), (6) and (7) of the Care Standards Act 2000[1] and sections 23(2)(a) and (9), 59(2) and 62(3) of, and paragraph 12 of Schedule 2 to, the Children Act 1989[2],and having consulted such persons as it considers appropriate[3], hereby makes the following Regulations:

PART I
GENERAL
Citation, commencement and application
     1. - (1) These Regulations may be cited as the Fostering Services (Wales) Regulations 2003 and are to come into force on 1st April 2003.

    (2) These Regulations apply to Wales only.

Interpretation
     2. - (1) In these Regulations, unless the context otherwise requires

asesiad

ymholiadau amddiffyn plant

arweiniad plant

cytundeb gofal maeth

cytundeb lleoliad maeth

rhiant maeth

panel maethu

gwasanaeth maethu

darparydd gwasanaeth maethu

ymarferydd cyffredinol

(a) provides general medical services under Part II of the National Health Service Act 1977[

asiantaeth faethu annibynnol

gwasanaeth maethu awdurdod lleol

Cynulliad Cenedlaethol

corff

rhiant

lleoliad

(b) except in Part V of these Regulations includes a placement arranged by an independent fostering agency acting on behalf of a local authority,

and references to a child who is placed are to be construed accordingly;

rheolwr cofrestredig

person cofrestredig

darparydd gwasanaeth

awdurdod cyfrifol

unigolyn cyfrifol

datganiad o ddiben

(2) The National Assembly may specify an office controlled by it as the appropriate office in relation to fostering services situated in a particular area of Wales.

(3) In these Regulations, a reference

(4) In these Regulations, unless the contrary intention appears, references to employing a person include -

but do not include allowing a person to act as a foster parent, and references to an employee or to a person being employed is to be construed accordingly.

Statement of purpose and children's guide
3. - (1) The fostering service provider must compile, in relation to the fostering service, a written statement (in these Regulations referred to as the "statement of purpose") which must consist of -

(a) a statement of the aims and objectives of the fostering service; and

(b) a statement as to the services and facilities to be provided by the fostering service.

(2) The fostering service provider must provide a copy of the statement of purpose to the appropriate office of the National Assembly and must make it available, upon request, for inspection by -

(a) any person working for the purposes of the fostering service;

(b) any foster parent or prospective foster parent of the fostering service;

(c) any child placed with a foster parent by the fostering service; and

(d) the parent of any such child.

(3) The fostering service provider must produce a written guide to the fostering service (in these Regulations referred to as the "children's guide") which must include -

(a) a summary of the statement of purpose;

(b) a summary of the procedure established -

(i) in the case of an independent fostering agency, under regulation 18(1);

(ii) in the case of a local authority fostering service, under section 26(3) of the 1989 Act; and

(iii) in the case of a fostering agency falling within section 4(4)(b) of the 2000 Act, under section 59(4)(b) of the 1989 Act[

(c) the address and telephone number of the appropriate office of the National Assembly; and

(d) the address and telephone number of the Children's Commissioner for Wales[8].

    (4) The fostering service provider must provide a copy of the children's guide to the appropriate office of the National Assembly, to each foster parent approved by the fostering service provider and (subject to the child's age and understanding) to each child placed by it.

    (5) Subject to paragraph (6) the fostering service provider must ensure that the fostering service is at all times conducted in a manner which is consistent with its statement of purpose.

    (6) Nothing in paragraph (5) requires or authorises the fostering service provider to contravene or not comply with -

Review of statement of purpose and children's guide
4. The fostering service provider must -

(a) keep under review and where appropriate revise the statement of purpose and children's guide;

(b) notify the appropriate office of the National Assembly of any such revision within 28 days; and

(c) if the children's guide is revised, supply a copy to each foster parent approved by the fostering service provider and (subject to his or her age and understanding), to each child placed by it.

PART II
REGISTERED PERSONS AND MANAGEMENT OF LOCAL AUTHORITY FOSTERING SERVICE
Fostering agency - fitness of provider
5. - (1) A person must not carry on a fostering agency unless the person is fit to do so.

(2) A person is not fit to carry on a fostering agency unless the person -

(3) The requirements are that -

(4) A person must not carry on a fostering agency if -

Fostering agency - appointment of manager
     6. - (1) The registered provider must appoint an individual other than the registered provider, to manage the fostering agency.

    (2) Where the registered provider is an organisation, it must not appoint the person who is the responsible individual as the manager.

    (3) The registered provider must forthwith notify the appropriate office of the National Assembly of -

(a) the name of any person appointed in accordance with this regulation; and

(b) the date on which the appointment is to take effect.

Fostering agency - fitness of manager
7. - (1) A person must not manage a fostering agency unless he or she is fit to do so.

(2) A person is not fit to manage a fostering agency unless -

(a) the person is of integrity and good character;

(b) having regard to the size of the fostering agency, its statement of purpose, and the numbers and needs of the children placed by it -

Registered person - general requirements
8. - (1) The registered provider and the registered manager must, having regard to -

(a) the size of the fostering agency, its statement of purpose, and the numbers and needs of the children placed by it; and

(b) the need to safeguard and promote the welfare of the children placed by the fostering agency,

carry on or manage the fostering agency (as the case may be) with sufficient care, competence and skill.

(2) If the registered provider is -

(a) an individual, he or she must undertake;

(b) an organisation, it must ensure that the responsible individual undertakes,

from time to time such training as is appropriate to ensure that he or she has the experience and skills necessary for carrying on the fostering agency.

(3) The registered manager must undertake from time to time such training as is appropriate to ensure that he or she has the experience and skills necessary for managing the fostering agency.

Notification of offences
9. Where the registered person or the responsible individual is convicted of any criminal offence, whether in England and Wales or elsewhere, he or she must forthwith give notice in writing to the appropriate office of the National Assembly of -

(a) the date and place of the conviction,

(b) the offence of which he or she was convicted; and

(c) the penalty imposed in respect of the offence.

Local authority fostering service - manager
10. - (1) Each local authority must appoint one of its officers to manage the local authority fostering service, and must forthwith notify the appropriate office of the National Assembly of -

(a) the name of the person appointed; and

(b) the date on which the appointment is to take effect.

(2) Regulations 7, 8, and 9 are to apply to the manager of a local authority fostering service, in relation to that service, as they apply to the manager of a fostering agency in relation to the fostering agency.

(3) The local authority must forthwith notify the appropriate office of the National Assembly if the person appointed under paragraph (1) ceases to manage the local authority fostering service.

PART III
CONDUCT OF FOSTERING SERVICE
Independent fostering agency - duty to secure welfare
11. The registered person in respect of an independent fostering agency[9] must ensure that -

Arrangements for the protection of children
12. - (1) The fostering service provider must prepare and implement a written policy which -

(a) is intended to safeguard children placed with foster parents from abuse or neglect; and

(b) sets out the procedure to be followed in the event of any allegation of abuse or neglect.

(2) The procedure under paragraph (1)(b) must, subject to paragraph (3), provide in particular for -

(a) liaison and co-operation with any local authority which is, or may be, making child protection enquiries in relation to any child placed by the fostering service provider;

(b) the prompt referral to the area authority of any allegation of abuse or neglect affecting any child placed by the fostering service provider;

(c) notification of the instigation and outcome of any child protection enquiries involving a child placed by the fostering service provider, to the appropriate office of the National Assembly;

(d) written records to be kept of any allegation of abuse or neglect, and of the action taken in response;

(e) consideration to be given in each case to the measures which may be necessary to protect children placed with foster parents following an allegation of abuse or neglect; and

(f) arrangements to be made for persons working for the purposes of a fostering service, foster parents and children placed by the fostering service, to have access to information which would enable them to contact -

regarding any concern about child welfare or safety.

    (3) Sub-paragraphs (a), (c) and (f)(i) of paragraph (2) do not apply to a local authority fostering service.

    (4) In this regulation "child protection enquiries" means any enquiries carried out by a local authority in the exercise of any of its functions conferred by or under the 1989 Act relating to the protection of children.

Behaviour management and absence from foster parent's home
     13. - (1) The fostering service provider must prepare and implement a written policy on acceptable measures of control, restraint and discipline of children placed with foster parents.

    (2) The fostering service provider must take all reasonable steps to ensure that -

(a) no form of corporal punishment is used on any child placed with a foster parent;

(b) no child placed with foster parents is subject to any measure of control, restraint or discipline which is excessive or unreasonable; and

(c) physical restraint is used on a child only where it is necessary to prevent likely injury to the child or other persons or likely serious damage to property.

    (3) The fostering service provider must prepare and implement a written procedure to be followed if a child is absent from a foster parent's home without permission.

Duty to promote contact
     14. The fostering service provider must, subject to the provisions of the foster placement agreement and any court order relating to contact, promote contact between a child placed with a foster parent and the child's parents, relatives and friends unless such contact is not reasonably practicable or consistent with the child's welfare.

Health of children placed with foster parents
     15. - (1) The fostering service provider must promote the health and development of children placed with foster parents.

    (2) In particular the fostering service provider must ensure that -

(a) each child is registered with a general practitioner;

(b) each child has access to such medical, dental, nursing, psychological and psychiatric advice, treatment and services as he or she may require; and

(c) each child is provided with such individual support, aids and equipment which he or she may require as a result of any particular health needs or disability he or she may have; and

(d) each child is provided with guidance, support and advice on health, personal care and health promotion issues appropriate to his or her needs and wishes.

Education, employment and leisure activities
16. - (1) The fostering service provider must promote the educational attainment of children placed with foster parents.

(2) In particular the fostering service provider must -

(a) establish a procedure for monitoring the educational attainment, progress and school attendance of children placed with foster parents;

(b) in relation to school aged children placed with foster parents, promote their regular attendance at school and participation in school activities;

(c) provide foster parents with such information and assistance including equipment as may be necessary to meet the educational needs of children placed with them.

    (3) The fostering service provider must ensure that any education it provides for any child placed with foster parents who is of compulsory school age but not attending school is efficient and suitable to the child's age, ability, aptitude, and any special educational needs he or she may have.

    (4) The fostering service provider must ensure that foster parents promote the leisure interests of children placed with them.

    (5) Where any child placed with foster parents has attained the age where he or she is no longer required to receive compulsory full-time education, the fostering service provider must assist with the making of, and give effect to, the arrangements made for the child in respect of his or her education, training and employment.

Support, training and information for foster parents
     17. - (1) The fostering service provider must provide foster parents with such training, advice, information and support, including support outside office hours, as appears necessary in the interests of children placed with them.

    (2) The fostering service provider must take all reasonable steps to ensure that foster parents are familiar with, and act in accordance with the policies established in accordance with regulations 12(1) and 13(1) and (3).

    (3) The fostering service provider must ensure that, in relation to any child placed or to be placed with a foster parent, the foster parent is given such information, which is kept up to date, as to enable the foster parent to provide appropriate care for the child, and in particular that each foster parent is provided with appropriate information regarding -

(a) the state of health and health needs of any child placed or to be placed with the foster parent; and

(b) the arrangements for giving consent to the child's medical or dental examination or treatment.

Independent fostering agencies - complaints and representations
18. - (1) Subject to paragraph (7), the registered person in respect of an independent fostering agency[10] must establish a written procedure for considering complaints made by or on behalf of children placed by the agency and foster parents approved by it.

(2) The procedure must, in particular, provide -

(3) A copy of the procedure must be supplied on request to any of the persons mentioned in paragraph (2)(e).

(4) The copy of the procedure supplied under paragraph (3) must include -

(5) The registered person must ensure that a written record is made of any complaint or representation, the action taken in response to it, and the outcome of the investigation.

(6) The registered person must ensure that -

    (7) The registered person must supply to the appropriate office of the National Assembly at its request a statement containing a summary of any complaints made during the preceding twelve months and the action taken in response.

    (8) This regulation (apart from paragraph (5) does not apply in relation to any matter to which the Representations Procedure (Children) Regulations 1991[11] applies.

Staffing of fostering service
     19. The fostering service provider must ensure that there is, having regard to -

(a) the size of the fostering service, its statement of purpose, and the numbers and needs of the children placed by it; and

(b) the need to safeguard and promote the health and welfare of children placed with foster parents,

a sufficient number of suitably qualified, competent and experienced persons working for purposes of the fostering service.

Fitness of workers
20. - (1) The fostering service provider must not -

(a) employ a person to work for the purposes of the fostering service unless that person is fit to work for the purposes of a fostering service; or

(b) allow a person to whom paragraph (2) applies, to work for the purposes of the fostering service unless that person is fit to work for a fostering service.

(2) This paragraph applies to any person who is employed by a person other than the fostering service provider in a position in which he or she may in the course of his or her duties have regular contact with children placed by the fostering service.

(3) For the purposes of paragraph (1), a person is not fit to work for a fostering service unless -

(a) the person is of integrity and good character;

(b) the person has the qualifications and experience necessary for the work he or she is to perform;

(c) the person is physically and mentally fit for the work he or she is to perform; and

(d) full and satisfactory information is available in relation to the person in respect of each matter specified in Schedule 1.

(4) The fostering service provider must take reasonable steps to ensure that any person working for a fostering service who is not employed by the fostering service provider and to whom paragraph (2) does not apply is appropriately supervised while carrying out his or her duties.

(5) Subject to regulation 52(7), the fostering service provider must not employ to work for the purposes of the fostering service in a position to which paragraph (6) applies, a person who is -

(a) a foster parent approved by the fostering service, or

(b) a member of the household of such a foster parent.

(6) This paragraph applies to any management, social work or other professional position, unless in the case of a position which is not a management or a social work position, the work is undertaken on an occasional basis, as a volunteer, or for no more than 5 hours in any week.

Employment of staff
21. - (1) The fostering service provider must -

(a) ensure that all permanent appointments are subject to the satisfactory completion of a period of probation; and

(b) provide all employees with a job description outlining their responsibilities.

(2) The fostering service provider must operate a disciplinary procedure which, in particular -

(a) provides for the suspension of an employee where necessary in the interests of the safety or welfare of children placed with foster parents;

(b) provides that the failure on the part of an employee to report an incident of abuse, or suspected abuse of a child placed with foster parents to an appropriate person is a ground on which disciplinary proceedings may be instituted.

(3) For the purposes of paragraph (2)(b), an appropriate person is -

(a) in any case -

(b) in the case of an employee of an independent fostering agency, an officer of the responsible authority;

(c) in the case of an employee of a fostering agency, an officer of the local authority in whose area the agency is situated.

(4) The fostering service provider must ensure that all persons employed by him or her -

(a) receive appropriate training, supervision and appraisal; and

(b) are enabled from time to time to obtain further qualifications appropriate to the work they perform.

Records with respect to fostering services
     22. - (1) The fostering service provider must maintain and keep up to date the records specified in Schedule 2.

    (2) The records referred to in paragraph (1) must be retained for at least 15 years from the date of the last entry.

Fitness of premises
     23. - (1) The fostering service must not use premises for the purposes of a fostering service unless the premises are suitable for the purpose of achieving the aims and objectives set out in the statement of purpose.

    (2) A fostering service provider must ensure -

(a) that there are adequate security arrangements at the premises, in particular that there are secure facilities at the premises for the storage of records, and

(b) that any records which are stored away from the premises are kept in conditions of appropriate security.

PART IV
APPROVAL OF FOSTER PARENTS
Establishment of fostering panel
24. - (1) Subject to paragraph (5), the fostering service provider must establish at least one panel, to be known as a fostering panel, in accordance with this regulation.

(2) The fostering service provider must appoint to chair the panel either -

(3) Subject to paragraph (5), the fostering panel must not consist of more than 10 members including the person appointed under paragraph (2) and must include -

(c) in the case of a local authority fostering service, at least one elected member of the local authority; and

(d) at least four other persons (in this regulation referred to as "independent members"), including at least one person who is, or within the previous two years has been, a foster parent for a fostering service provider other than the one whose fostering panel is established.

(4) The fostering service provider must appoint a member of the fostering panel who will act as chair if the person appointed to chair the panel is absent or his or her office is vacant ("the vice chair").

(5) A fostering panel may be established jointly by any two but not more than three fostering service providers, and if such a fostering panel is established -

    (6) A fostering panel member must not hold office for a term exceeding three years, and may not hold office for the panel of the same fostering service provider for more than two consecutive terms.

    (7) Any panel member may resign his or her office at any time by giving one month's notice in writing to the fostering service provider.

    (8) Where a fostering service provider is of the opinion that any member of the fostering panel is unsuitable or unable to remain in office, it may terminate that member's office at any time by giving to the member notice in writing.

    (9) A person must not be appointed as an independent member of a fostering panel if -

(10) For the purposes of paragraph (9)(e), a person ("person A") is related to another person ("person B") if person A is -

Meetings of fostering panel
     25. - (1) Subject to paragraph (3), business must not be conducted by a fostering panel unless at least five of its members, including the person appointed to chair the panel, or the vice chair, at least one of the social workers employed by the fostering service and at least two of the independent members, meet as a panel.

    (2) A fostering panel must make a written record of its proceedings and the reasons for its recommendations.

    (3) In the case of a joint fostering panel, business must not be conducted unless at least six of its members, including the person appointed to chair the panel, or the vice chair, and one social worker from one of the fostering services, meet as a panel.

Functions of fostering panel
     26. - (1) The functions of the fostering panel in respect of cases referred to it by the fostering service provider are -

(a) to consider each application for approval and to recommend whether or not a person is suitable to act as a foster parent;

(b) where it recommends approval of an application, to recommend the terms on which the approval is given;

(c) to recommend whether or not a person remains suitable to act as a foster parent, and whether or not the terms of the person's approval remain appropriate -

(d) to consider any case referred to it under regulation 28(8) or 29(9).

(2) The fostering panel must also -

(a) advise on the procedures under which reviews in accordance with regulation 29 are carried out by the fostering service provider and periodically monitor their effectiveness;

(b) oversee the conduct of assessments carried out by the fostering service provider; and

(c) give advice and make recommendations on such other matters or individual cases as the fostering service provider may refer to it.

    (3) In this regulation "recommend" means recommend to the fostering service provider.

Assessment of prospective foster parents
     27. - (1) The fostering service provider must carry out an assessment of any person whom it considers may be suitable to become a foster parent, in accordance with this regulation.

    (2) If the fostering service provider considers that a person may be suitable to act as a foster parent it must -

(a) obtain relevant information, including the information specified in Schedule 3 relating to the prospective foster parent and other members of his or her household and family, and any other information it considers relevant;

(b) interview at least two persons nominated by the prospective foster parent to provide personal references for the prospective foster parent , and prepare written reports of the interviews;

(c) subject to paragraph (3) consult with, and take into account the views of, the local authority in whose area the prospective foster parent lives;

(d) having regard to these matters consider whether the prospective foster parent is suitable to act as a foster parent and whether the prospective foster parent's household is suitable for any child in respect of whom approval may be given;

(e) prepare a written report on the person which includes the matters set out in paragraph (4); and

(f) refer the report to the fostering panel and notify the prospective foster parent accordingly.

(3) Paragraph (2)(c) does not apply where the fostering service provider is a local authority and the applicant lives in the area of that authority.

(4) The report referred to in paragraph (2)(e) must include the following matters in relation to the prospective foster parent -

(a) the information required by Schedule 3 and any other information the fostering service provider considers relevant;

(b) the fostering service provider's assessment of the person's suitability to act as a foster parent;

(c) the fostering service provider's proposals about the terms and conditions of any approval.

(5) Subject to paragraph (6), a person must not be regarded as suitable to act as a foster parent if the person or any member of the person's household aged 18 or over -

(a) has been convicted of a specified offence committed at the age of 18 or over; or

(b) has been cautioned in respect of any such offence which, at the time the caution was given, he or she admitted.

(6) The fostering service provider may regard a person to whom paragraph (5) would, apart from this paragraph apply, as suitable to act or to continue to act, as the case may be, as a foster parent in relation to a particular named child or children if the fostering service provider is satisfied that the welfare of that child or those children requires it, and either -

(a) the person, or a member of the person's household, is a relative of the child; or

(b) the person is already acting as a foster parent for the child.

(7) In this regulation "specified offence" means -

(a) an offence against a child;

(b) an offence specified in Schedule 4;

(c) an offence contrary to section 170 of the Customs and Excise Management Act 1979[

the expression "offence against a child" has the meaning given to it by section 26(1) of the Criminal Justice and Court Services Act 2000[14] except that it does not include an offence contrary to sections 6,12 or 13 of the Sexual Offences Act 1956 (sexual intercourse with a girl aged 13 to 16, buggery, or indecency between men)[15] in a case where the offender was under the age of 20 at the time the offence was committed.

Approval of foster parents
28. - (1) A fostering service provider must not approve a person who has been approved as a foster parent by another fostering service provider, and whose approval has not been terminated.

(2) A fostering service provider must not approve a person as a foster parent unless -

(a) it has completed its assessment of the person's suitability; and

(b) its fostering panel has considered the application.

    (3) A fostering service provider in deciding whether to approve a person as a foster parent and as to the terms of any approval, must take into account the recommendation of its fostering panel.

    (4) No member of its fostering panel is to take part in any decision made by a fostering service provider under paragraph (3).

    (5) If a fostering service provider decides to approve a person as a foster parent it must -

(a) give the person notice in writing specifying the terms of the approval, for example, whether it is in respect of a particular named child or children, or number and age range of children or of placements of any particular kind, or in any particular circumstances; and

(b) enter into a written agreement with the person covering the matters specified in Schedule 5 (in these Regulations referred to as the "foster care agreement").

(6) If a fostering service provider considers that a person is not suitable to act as a foster parent it must -

(a) give the person written notice that it proposes not to approve him or her together with its reasons and a copy of the fostering panel's recommendation; and

(b) invite the person to submit any written representations within 28 days of the date of the notice.

(7) If the fostering service provider does not receive any representations within the period referred to in paragraph (6)(b), it may proceed to make its decision.

(8) If the fostering service provider receives any written representations within the period referred to in paragraph (6)(b), it must -

(a) refer the case to the fostering panel for further consideration; and

(b) make its decision, taking into account any fresh recommendation made by the fostering panel.

(9) As soon as practicable after making the decision referred to in paragraph (7) or (8)(b), as the case may be, the fostering service provider must notify the prospective foster parent in writing and -

(a) if the decision is to approve the person as a foster parent, comply with paragraph (5) in relation to the person; or

(b) if the decision is not to approve the person, provide written reasons for its decision.

Reviews and terminations of approval
     29. - (1) The fostering service provider must review the approval of each foster parent in accordance with this regulation.

    (2) A review must take place not more than a year after approval and thereafter whenever the fostering service provider considers it necessary, but at intervals of not more than a year.

    (3) When undertaking a review the fostering service provider must -

(a) make such enquiries and obtain such information as it considers necessary in order to review the approval so as to determine whether the person continues to be suitable to act as a foster parent and the person's household continues to be suitable; and

(b) seek and take into account, the views of -

(4) At the conclusion of the review the fostering service provider must prepare a written report, setting out whether -

(a) the person continues to be suitable to act as a foster parent and the person's household continues to be suitable; and

(b) the terms of the person's approval continue to be appropriate.

    (5) The fostering service provider must on the occasion of the first review under this regulation, and may on any subsequent review, refer its report to the fostering panel for consideration.

    (6) If the fostering service provider decides, taking into account any recommendation made by the fostering panel, that the foster parent and the foster parent's household continue to be suitable and that the terms of the foster parent's approval continue to be appropriate, it must give written notice to the foster parent of its decision.

    (7) If, taking into account any recommendation made by the fostering panel, the fostering service provider is no longer satisfied that the foster parent and the foster parent's household continue to be suitable, or that the terms of the approval are appropriate, it must -

(a) give written notice to the foster parent that it proposes to terminate the approval or to revise the terms of the approval as the case may be, together with its reasons; and

(b) invite the foster parent to submit any written representations within 28 days of the date of the notice.

(8) If the fostering service provider does not receive any representations within the period referred to in paragraph (7)(b), it may proceed to make its decision.

(9) If the fostering service provider receives any written representations within the period referred to in paragraph (7)(b), it must -

(a) refer the case to the fostering panel for its consideration; and

(b) make its decision, taking into account any recommendation made by the fostering panel.

(10) As soon as practicable after making the decision referred to in paragraph (8) or (9)(b), the fostering service provider must give written notice to the foster parent specifying as the case may be -

(a) that the foster parent and the foster parent's household continue to be suitable and that the terms of the approval continue to be appropriate;

(b) that the approval is terminated from a specified date, and the reasons for the termination; or

(c) the revised terms of the approval and the reasons for the revision.

    (11) A foster parent may give notice in writing to the fostering service provider at any time that the foster parent no longer wishes to act as a foster parent whereupon the foster parent's approval is terminated 28 days from the date of receipt of the notice.

    (12) A copy of any notice given under this regulation must be sent to the responsible authority for any child placed with the foster parent (unless the responsible authority is also the fostering service provider), and the area authority.

Case records relating to foster parents and others
     30. - (1) A fostering service provider must maintain a case record for each foster parent approved by it which must include copies of the documents specified in paragraph (2) and the information specified in paragraph (3).

    (2) The documents referred to in paragraph (1) are, as the case may be -

(a) the notice of approval given under regulation 28(5)(a);

(b) the foster care agreement;

(c) any report of a review of approval prepared under regulation 29(4);

(d) any notice given under regulation 29(10);

(e) any agreement entered into in accordance with regulation 38(1)(a);

(f) the report prepared under regulation 27(2)(e) and any other reports submitted to the fostering panel; and

(g) any recommendations made by the fostering panel.

(3) The information referred to in paragraph (1) is, as the case may be -

(a) a record of each placement with the foster parent including the name, age and sex of each child placed, the dates on which each placement began and terminated and the circumstances of the termination;

(b) the information obtained by the fostering service provider in relation to the assessment and approval of the foster parent and in relation to any review or termination of the approval.

(4) A local authority must maintain a case record for each person with whom a child is placed under regulation 38(2) which must include in relation to that person -

(a) the agreement entered into in accordance with regulation 38(2)(b);

(b) a record in relation to the placement, including the name, age and sex of each child placed, the dates on which the placement began and terminated, and the circumstances of the termination; and

(c) the information obtained in relation to the enquiries carried out under regulation 38(2).

(5) The fostering service provider must compile a record for each person whom it does not approve as a foster parent, or whose application is withdrawn prior to approval, which must include in relation to the person -

(a) the information obtained in connection with the assessment;

(b) any report submitted to the fostering panel and any recommendation made by the fostering panel; and

(c) any notification given under regulation 28.

Register of foster parents
31. - (1) The fostering service provider must enter, in a register kept for the purpose, the particulars specified in paragraph (2) and in the case of a local authority fostering service, it must also enter the particulars specified in paragraph (3).

(2) The particulars are -

(a) the name, address, date of birth and sex of each foster parent;

(b) the date of the foster parent's approval and of each review of the approval; and

(c) the current terms of the approval.

(3) Each local authority must enter in its register -

(a) the name and address of each person with whom it has placed a child under regulation 38(2);

(b) the date of each agreement entered into in accordance with regulation 38(2)(b); and

(c) the terms of any such agreement for the time being in force.

Retention and confidentiality of records
     32. - (1) The records compiled in relation to a foster parent under regulation 30(1), and any entry relating to that person in the register maintained under regulation 31 (1) must be retained for at least 10 years from the date on which that person's approval is terminated.

    (2) The records compiled by a local authority under regulation 30(4) in relation to a person with whom a child is placed under regulation 38(2), and any entry relating to such a person in the register maintained under regulation 31(1), must be retained for at least 10 years from the date on which the placement is terminated.

    (3) The records compiled under regulation 30(5) must be retained for at least 3 years from the refusal or withdrawal, as the case may be, of the application to become a foster parent.

    (4) The requirements in paragraphs (1) to (3) may be complied with by retaining the original written records or copies of them, or by keeping all or part of the information contained in them in some other accessible form such as a computer record.

    (5) Any records or register maintained in accordance with regulation 30 or 31 must be kept securely and may not be disclosed to any person except in accordance with -

(a) any provision of, or made under, or by virtue of, a statute under which access to such records is authorised;

(b) any court order authorising access to such records.

PART V
PLACEMENTS
General duty of responsible authority
33. A responsible authority must not place a child with a foster parent unless it is satisfied that -

Making of placements
34. - (1) Except in the case of an emergency or immediate placement under regulation 38, a responsible authority may only place a child with a foster parent if -

(a) the foster parent is approved -

(b) the terms of the approval are consistent with the proposed placement; and

(c) the foster parent has entered into a foster care agreement

(2) The conditions referred to in paragraph (1)(a)(ii) are -

(a) that the fostering service provider by whom the foster parent is approved, consents to the placement;

(b) that any other responsible authority which already has a child placed with the foster parent, consents to the placement;

(c) where applicable, that the area authority is consulted, its views are taken into account, and it is given notice if the placement is made; and

(d) where the foster parent is approved by an independent fostering agency, the requirements of regulation 40 have been met.

(3) Before making a placement, the responsible authority must enter into a written agreement (in these regulations referred to as the "foster placement agreement") with the foster parent relating to the child, which covers the matters specified in Schedule 6.

Supervision of placements
35. - (1) A responsible authority must satisfy itself that the welfare of each child placed by it continues to be suitably provided for by the placement, and for that purpose the authority must make arrangements for a person authorised by the authority to visit the child, in the home in which the child is placed -

(a) from time to time as circumstances may require; and

(b) when reasonably requested by the child or the foster parent; and

(c) in any event (subject to regulation 37) -

(2) In the case of an immediate placement under regulation 38, the local authority must arrange for the child to be visited at least once in each week during the placement.

(3) On each occasion on which the child is visited under this regulation the responsible authority must ensure that the person it has authorised to carry out the visit -

(a) sees the child alone unless the child, being of sufficient age and understanding to do so, refuses; and

(b) prepares a written report of the visit.

Termination of placements
     36. - (1) A responsible authority must not allow the placement of a child with a particular person to continue if it appears to them that the placement is no longer the most suitable way of performing their duty under (as the case may be) section 22(3) or 61(1)(a) and (b) of the 1989 Act.

    (2) Where it appears to an area authority that continuation of a placement would be detrimental to the welfare of the child concerned, the area authority must remove the child forthwith.

    (3) An area authority which removes a child under paragraph (2) must forthwith notify the responsible authority.

Short term placements
     37. - (1) This regulation applies where a responsible authority has arranged to place a child in a series of short-term placements with the same foster parent and the arrangement is such that -

(a) no single placement is to last for more than four weeks; and

(b) the total duration of the placements is not to exceed 120 days in any period of 12 months.

(2) A series of short term placements to which this regulation applies may be treated as a single placement for the purposes of these Regulations, but with the modifications set out in paragraphs (3) and (4).

(3) Regulation 35 (1)(c)(i) and (ii) is to apply as if they required arrangements to be made for visits to the child on a day when he or she is in fact placed ("a placement day") -

(a) within the first seven placement days of a series of short-term placements; and

(b) thereafter, if the series of placements continues, at intervals of not more than six months or, if the interval between placements exceeds six months, during the next placement.

(4) Regulation 41 is to apply as if it required arrangements to be made for visits to the child on a placement day, within the first seven placement days of a series of short-term placements.

Emergency and immediate placements by local authorities
38. - (1) Where a child is to be placed in an emergency, a local authority may for a period not exceeding 24 hours place the child with any foster parent approved by the local authority or any other fostering service provider provided that -

(a) the foster parent has made a written agreement with the local authority to carry out the duties specified in paragraph (3); and

(b) the local authority are satisfied as to the provisions of regulation 33(a).

(2) Where a local authority are satisfied that the immediate placement of a child is necessary, they may place the child with a person who is not a foster parent after interviewing the person, inspecting the accommodation and obtaining information about other persons living in the person's household, for a period not exceeding six weeks, provided that -

(a) the person is a relative or friend of the child;

(b) the person has made a written agreement with the local authority to carry out the duties specified in paragraph (3); and

(c) the local authority are satisfied as to the provisions of regulation 33(a).

(3) The duties referred to in paragraphs (1)(a) and (2)(b) are -

(a) to care for the child as if the child were a member of that person's family;

(b) to permit any person authorised by the local authority or (if applicable ) the area authority, to visit the child at any time;

(c) where regulation 36 applies, to allow the child to be removed at any time by the local authority or (if applicable) the area authority;

(d) to ensure that any information which that person may acquire relating to the child, the child's family or any other person, which has been given to that person in confidence in connection with the placement is kept confidential and is not disclosed except to, or with the agreement of, the local authority; and

(e) to allow contact with the child in accordance with the terms of any court order relating to contact or any arrangements made or agreed by the local authority.

    (4) Where a local authority make a placement under this regulation outside their area they must notify the area authority.

Placements outside Wales
     39. - (1) A voluntary organisation must not place a child outside the British Islands[16].

    (2) Where a responsible authority makes arrangements to place a child outside Wales it must ensure, so far as reasonably practicable, that the requirements which would have applied under these Regulations had the child been placed in Wales, are complied with.

Independent fostering agencies - discharge of local authority functions
     40. - (1) A local authority may make arrangements in accordance with this regulation for the duties imposed on it by regulations 34, 35, 36(1) and 37 and where paragraph (3) applies, 33(b) to be discharged on its behalf by a registered person.

    (2) Subject to paragraph (3), no arrangements may be made under this regulation in respect of a particular child, unless a local authority has performed its duties under regulation 33 in relation to that child.

    (3) Where a local authority makes arrangements with a registered person for the registered person to provide foster parents for the purposes of a short term placement within the meaning of regulation 37 (1), the local authority may also make arrangements for the registered person to perform the local authority's duty under regulation 33(b) in relation to that placement on its behalf.

    (4) No arrangements may be made under this regulation unless a local authority has entered into a written agreement with the registered person which sets out -

(a) which of its duties the local authority proposes to delegate in accordance with this regulation;

(b) the services to be provided to the local authority by the registered person;

(c) the arrangements for the selection by the local authority of particular foster parents from those approved by the registered person;

(d) a requirement for the registered person to submit reports to the local authority on any placement as may be required by the authority, and in particular following any visit carried out under regulation 35; and

(e) the arrangements for the termination of the agreement.

(5) Where a local authority proposes to make an arrangement under this regulation in respect of a particular child the local authority must enter into an agreement with the registered person in respect of that child which sets out -

(a) details of the particular foster parent with whom the child is to be placed;

(b) details of any services the child is to receive;

(c) the terms (including as to payment) of the proposed foster placement agreement;

(d) the arrangements for record keeping about the child, and for the return of records at the end of the placement;

(e) a requirement for the registered person to notify the local authority immediately in the event of any concerns about the placement; and

(f) whether and on what basis other children may be placed with the foster parent.

    (6) A foster parent with whom a child is placed in accordance with arrangements made under this regulation is, in relation to that placement, to be treated for the purposes of paragraph 12(d) of Schedule 2 to the 1989 Act as a local authority foster parent.

    (7) A local authority must report to the appropriate office of the National Assembly any concerns it may have about the services provided by a registered person.

    (8) In this regulation, "registered person" means a person who is the registered person in respect of an independent fostering agency.

PART VI
LOCAL AUTHORITY VISITS
Local authority visits to children placed by voluntary organisations
41. - (1) Every local authority must arrange for a person authorised by the local authority to visit every child who is placed with a foster parent within their area by a voluntary organisation as follows -

(2) Every local authority must ensure that a person carrying out a visit in accordance with paragraph (1) -

(3) A local authority must report to the appropriate office of the National Assembly any concerns it may have about the voluntary organisation.

PART VII
FOSTERING AGENCIES (MISCELLANEOUS)
Review of quality of care
42. - (1) The registered person must establish and maintain a system for -

    (2) The registered person must supply to the appropriate office of the National Assembly a report in respect of any review conducted by the registered person for the purposes of paragraph (1) and make a copy of the report available upon request to the persons mentioned in regulation 3(2).

    (3) The system referred to in paragraph (1) must provide for consultation with foster parents, children placed with foster parents, and their responsible authority (unless, in the case of a fostering agency which is a voluntary organisation, it is also the responsible authority).

Notifiable events
     43. - (1) If, in relation to a fostering agency, any of the events listed in column 1 of the table in Schedule 8 takes place, the registered person must without delay notify the persons indicated in column 2 of the table in respect of the event.

    (2) Any notification made in accordance with this regulation which is given orally must be confirmed in writing.

Financial position
     44. - (1) The registered provider must carry on the fostering agency in such manner as is likely to ensure that it will be financially viable for the purpose of achieving the aims and objectives set out in its statement of purpose.

    (2) The registered provider must -

(a) ensure that adequate accounts are maintained and kept up to date in respect of the fostering agency; and

(b) supply a copy of the accounts to the appropriate office of the National Assembly at its request.

(3) The registered provider must, if the National Assembly so requests, provide the appropriate office of the National Assembly with such information as it may require in order to consider the financial viability of the fostering agency, including -

(a) the annual accounts of the fostering agency, certified by an accountant;

(b) a reference from a bank expressing an opinion as to the registered provider's financial standing;

(c) information as to the financing and financial resources of the fostering agency;

(d) where the registered provider is a company, information as to any associated companies of the registered provider; and

(e) a certificate of insurance for the registered provider in respect of liability which may be incurred by him or her in relation to the fostering agency in respect of death, injury, public liability, damage or other loss.

    (4) In this regulation one company is associated with another if one of them has control of the other, or both are under the control of the same person.

Notice of absence
     45. - (1) Where the registered manager proposes to be absent from the fostering agency for a continuous period of 28 days or more, the registered person must give notice in writing to the appropriate office of the National Assembly of the proposed absence.

    (2) Except in the case of an emergency, the notice referred to in paragraph (1) must be given no later than one month before the proposed absence is to start, or within such shorter period as may be agreed with the National Assembly, and the notice must specify -

(a) the length or expected length of the proposed absence;

(b) the reason for the proposed absence;

(c) the arrangements which have been made for the running of the fostering agency during that absence;

(d) the name, address and qualifications of the person who will be responsible for the fostering agency during the absence; and

(e) the arrangements that have been made or are proposed to be made for appointing another person to manage the fostering agency during the absence, including the proposed date by which the appointment is to start.

    (3) Where the absence arises as a result of an emergency, the registered person must give notice of the absence within one week of its occurrence specifying the matters in sub-paragraphs (a) to (e) of paragraph (2).

    (4) Where the registered manager has been absent from the fostering agency for a continuous period of 28 days or more, and the appropriate office of the National Assembly has not been given notice of the absence, the registered person must without delay give notice in writing to that office specifying the matters mentioned in sub-paragraphs (a) to (e) of paragraph (2).

    (5) The registered person must notify the appropriate office of the National Assembly of the return to duty of the registered manager not later than 7 days after the date of his or her return.

Notice of changes
     46. - (1) The registered person must give notice in writing to the appropriate office of the National Assembly as soon as it is practicable to do so if any of the following events takes place or is proposed to take place -

(a) a person other than the registered person carries on or manages the fostering agency;

(b) a person ceases to carry on or manage the fostering agency;

(c) where the registered provider is an individual, the individual changes his or her name;

(d) where the registered provider is an organisation -

(e) where the registered provider is an individual, a trustee in bankruptcy is appointed or a composition or arrangement is made with creditors; or

where the registered provider is a company, or is in a partnership, a receiver, manager, liquidator or provisional liquidator is appointed in respect of the registered provider.

(2) The registered provider must notify the appropriate office of the National Assembly in writing and without delay of the death of the registered manager.

Appointment of liquidators etc
47. - (1) Any person to whom paragraph (2) applies must -

(a) forthwith notify the appropriate office of the National Assembly of the appointment indicating the reasons for it;

(b) appoint a manager to take full-time day to day charge of the fostering agency in any case where there is no registered manager; and

(c) within 28 days of the appointment notify the appropriate office of the National Assembly of the person's intentions regarding the future operation of the fostering agency.

(2) This paragraph applies to any person appointed as -

(a) the receiver or manager of the property of a company which is a registered provider of a fostering agency;

(b) a liquidator or provisional liquidator of, a company which is the registered provider of a fostering agency; or

(c) the trustee in bankruptcy of a registered provider of a fostering agency.

Offences
     48. - (1) A contravention or failure to comply with any of the provisions of regulations 3 to 23 and 42 to 46 is to be an offence.

    (2) The National Assembly may bring proceedings against a person who was once, but no longer is, a registered person, in respect of a failure to comply with regulation 22 after he or she ceased to be a registered person.

Compliance with regulations
     49. Where there is more than one registered person in respect of a fostering agency, anything which is required under these regulations to be done by the registered person, if done by one of the registered persons, will not be required to be done by any of the other registered persons.

PART VIII
MISCELLANEOUS
Registration
50. - (1) The "Registration of Social Care and Independent Health Care (Wales) Regulations 2002"[17] are amended in accordance with the following provisions of this regulation.

(2) In the paragraph headed "SCHEDULES" and in regulations 2(2), 4(2), 4(3), 4(6), 9(b), 9(d), 9(e), 9(h), 10, 12(3)(c), 13, 14, 15(4)(f) and in paragraphs 1(e)(ii), 3(c), 3(d), 4, 5, 6, 7, 8, 11(a), 12(a), 13, 14 of Schedule 1 and in paragraphs 3(1), 7, 9, 10(1)(a)(i), 10(2)(a), 10(2)(b), 10(2)(c) of Schedule 2 and in paragraphs 3, 6(b), 7, 11 of Schedule 3,

for "establishment" in each instance where it appears substitute "establishment or agency";

    (3) In regulation 2(1) in the definitions of "registered manager", "registered person", "registered provider", "representative", "responsible individual", for "establishment" in each instance where it appears substitute "establishment or agency";

    (4) In regulation 2(1) in the definition of "service user", for "establishment" substitute "establishment or by an agency";

    (5) In regulation 4(5) and in paragraphs 15, 16(a), 16(d) of Schedule 1, for "establishment" in each instance where it appears substitute "establishment or for the purposes of the agency";

    (6) In regulation 8(1), for "establishment" substitute where it appears "establishment or agency" in the first instance and "establishment or for the purposes of the agency" in the second instance;

    (7) In regulation 12(3)(c)(i), for "establishment" substitute "establishment or for the purposes of an agency";

    (8) In regulation 15(4)(b) and in paragraph 2 of Schedule 2 and in paragraph 10 of Schedule 3, for "establishment" in each instance where it appears substitute "establishment or by the agency";

    (9) In regulation 15(4)(d), for "establishment is" substitute "establishment or the premises used by the agency are";

    (10) In paragraph 1(b) of Schedule 1, for "establishment" substitute where it appears "establishment or agency" in the first instance and "establishment or by the agency" in the second instance;

    (11) In paragraph 2(c) of Schedule 1, for "establishment" substitute where it appears "establishment or agency" in the first and second instances and "establishment or by the agency" in the third instance;

    (12) In paragraphs 5 and 13 of Schedule 1, for "section 4(8)(a)" in each instance where it appears substitute "section 4(8)(a) or (9)(a);

    (13) In paragraph 11 of Schedule 1, for "establishment" substitute where it appears in the first instance "establishment or for the purposes of an agency";

    (14) In paragraph 16 of Schedule 1, for "establishment" substitute where it appears in the first instance "establishment or for the purposes of the agency";

    (15) In paragraph 2 of Schedule 3, for "establishment" substitute where it appears "establishment or agency" in the first instance and "establishment or by the agency" in the second instance.

    (16) In regulation 2(1),

" "fostering service" means -

"local authority fostering service" means the discharge by a local authority of relevant fostering functions within the meaning of the Act";

Fees
     51. - (1) The "Registration of Social Care and Independent Healthcare (Fees)(Wales) Regulations 2002"[19] are amended in accordance with the following provisions of this regulation.

    (2) In the paragraph headed "Arrangement of Regulations", add the following at the end "12. Annual fee - fostering agencies and local authority fostering services".

    (3) In regulation 2(1),(a) at the appropriate places insert -

" "agency" means a fostering agency";

"local authority fostering service" means the discharge by a local authority of relevant fostering functions within the meaning of the Act;";

    (4) In regulations 2(2) and 4(3) for "establishment" in each instance where it appears substitute "establishment or agency".

    (5) In regulation 3 for establishment in each instance where it appears substitute "establishment or an agency".

    (6) After regulation 11 (Annual fee - residential family centres), there is to be inserted the following regulation -

Annual fee - fostering agencies and local authority fostering services

12.

- (1) The annual fee in respect of a fostering agency is � 1,000.

    (2) The annual fee in respect of a local authority fostering service is � 1,000.

    (3) The annual fee in respect of a fostering agency or a local authority fostering service is to be first payable by the registered provider on the date specified in respect of him or her in paragraph (4)("the first date"), and thereafter on the anniversary of the first date.

    (4) The specified date is -

Transitional Provisions
52. - (1) This paragraph applies to a fostering agency falling within section 4(4)(b) of the 2000 Act (a voluntary organisation which places children with foster parents under section 59(1) of the 1989 Act) which has, before the coming into force of these Regulations duly made an application for registration under Part II of the 2000 Act.

(2) These Regulations are to apply to a fostering agency to which paragraph (1) applies, as if any reference in them to a registered person is a reference to the person who carries on the agency [20] -

(3) This paragraph applies to an independent fostering agency which is carried on by a voluntary organisation, which has, before the coming into force of these Regulations, duly made an application for registration, under Part II of the 2000 Act.

(4) Where a local authority looking after a child is satisfied that the child should be placed with foster parents, they may make arrangements, subject to paragraph (5), for the duties imposed on them by regulations 34, 35, 36(1) and 37 to be discharged on their behalf by the voluntary organisation to which paragraph (3) applies ("an unregistered independent voluntary provider") -

(5) A local authority may not make arrangements under paragraph (4) unless they -

(b) enter into a written agreement with the unregistered independent voluntary provider about the arrangements, providing for consultation and exchange of information and reports between the local authority and the unregistered independent voluntary provider.

    (6) Paragraphs (2) and (4) are subject to the provisions of Article 2 of, and sub-paragraphs (5) and (6) of paragraph 5 of Schedule 1 to, the Care Standards Act 2000 (Commencement No. 8 (Wales) and Transitional, Savings, Consequential and Amendment Provisions) Order 2002 (application by the National Assembly to a justice of the peace)[21].

    (7) Regulation 20(5) is not to apply to any person to whom it would, apart from this regulation apply, if the person is on 1st April 2003 already employed by a fostering service provider in a position to which paragraph (6) of that regulation apples.

Revocation
     53. The following Regulations are revoked -

(a) The Foster Placement (Children) Regulations 1991[

Signed on behalf of the National Assembly for Wales under section 66(1) of the Government of Wales Act 1998[26]

John Marek
The Deputy Presiding Officer of the National Assembly

6th February 2003

SCHEDULE 1Regulations 5,7,20

INFORMATION REQUIRED IN RESPECT OF PERSONS SEEKING TO CARRY ON, MANAGE OR WORK FOR THE PURPOSES OF A FOSTERING SERVICE

1. Positive proof of identity including a recent photograph.

2. Either -

(a) where the certificate is required for a purpose relating to section 115(5)(ea) of the Police Act 1997 (registration under Part II of the 2000 Act)[

     3. Two written references, including a reference from the person's most recent employer, if any.

     4. Where a person has previously worked in a position whose duties involved work with children or vulnerable adults, so far as reasonably practicable verification of the reason why the employment or position ended.

     5. Documentary evidence of any relevant qualification.

     6. A full employment history, together with a satisfactory written explanation of any gaps in employment.

SCHEDULE 2Regulation 22

RECORDS TO BE KEPT BY FOSTERING SERVICE PROVIDERS

1. A record in the form of a register showing in respect of each child placed with foster parents -

2. A record of all persons working for the fostering service provider, which must include in respect of a person falling within regulation 20(1) the following matters -

3. A record of all accidents occurring to children whilst placed with foster parents.

SCHEDULE 3Regulation 27

INFORMATION AS TO PROSPECTIVE FOSTER PARENT AND OTHER MEMBERS OF THE PROSPECTIVE FOSTER PARENT'S HOUSEHOLD AND FAMILY

     1. The prospective foster parent's full name, address and date of birth.

     2. Details of that person's health (supported by a medical report), personality, marital status and details of that person's current and any previous marriage or similar relationship.

     3. Particulars of any other adult members of that person's household.

     4. Particulars of the children in that person's family, whether or not members of his or her household, and any other children in his or her household.

     5. Particulars of that person's accommodation.

     6. That person's religious persuasion, the degree of his or her religious observance and his or her capacity to care for a child from any particular religious persuasion.

     7. That person's racial origin, his or her cultural and linguistic background and his or her capacity to care for a child from any particular origin or cultural or linguistic background.

     8. That person's past and present employment or occupation, and his or her standard of living and leisure activities and interests.

     9. That person's previous experience (if any) of caring for his or her own and other children.

     10. That person's skills, competence and potential relevant to his or her capacity to care effectively for a child placed with him or her.

     11. The outcome of any request or application made by that person or any other member of that person's household to foster or adopt children or for registration for child minding or day care[30], including particulars of any previous approval or refusal of approval relating to the person or to any other member of that person's household.

     12. The names and addresses of two persons who will provide personal references for the prospective foster parent.

     13. In relation to the prospective foster parent and each member of the household aged 18 or over, an enhanced criminal record certificate issued under section 115 of the Police Act 1997 [31] including the matters specified in section 115(6A) of that Act.

SCHEDULE 4Regulation 27(7)(b)

OFFENCES SPECIFIED FOR THE PURPOSES OF REGULATION 27(7)(b)

Offences in Scotland
     1. An offence of rape.

     2. An offence specified in Schedule 1 to the Criminal Procedure (Scotland) Act 1995[32] except, in case where the offender was under the age of 20 at the time the offence was committed, an offence contrary to section 5 of the Criminal Law (Consolidation) (Scotland) Act 1995 (intercourse with a girl under 16[33]), an offence of shameless indecency between men or an offence of sodomy.

     3. An offence of plagium (theft of a child below the age of puberty).

     4. Section 52 or 52A of the Civic Government (Scotland) Act 1982 (indecent photographs of children)[34].

     5. An offence under section 3 of the Sexual Offences (Amendment) Act 2000 (abuse of trust)[35].

Offences in Northern Ireland
     6. An offence of rape.

     7. An offence specified in Schedule 1 to the Children and Young Persons Act (Northern Ireland) 1968[36], except in the case where the offender was under the age of 20 at the time the offence was committed, an offence contrary to sections 5 or 11 of the Criminal Law Amendment Act 1885 (unlawful carnal knowledge of a girl under 17 and gross indecency between males)[37], or an offence contrary to section 61 of the Offences against the Person Act 1861 (buggery).

     8. An offence under Article 3 of the Protection of Children (Northern Ireland) Order 1978 (indecent photographs)[38].

     9. An offence contrary to Article 9 of the Criminal Justice (Northern Ireland) Order 1980 (inciting girl under 16 to have incestuous sexual intercourse)[39].

     10. An offence contrary to Article 15 of the Criminal Justice (Evidence, etc.)(Northern Ireland) Order 1988 (possession of indecent photographs of children)[40].

     11. An offence under section 3 of the Sexual Offences (Amendment) Act 2000 (abuse of trust).

SCHEDULE 5Regulation 28(5)(b)

MATTERS AND OBLIGATIONS IN FOSTER CARE AGREEMENTS

     1. The terms of the foster parent's approval.

     2. The amount of support and training to be given to the foster parent.

     3. The procedure for the review of approval of a foster parent.

     4. The procedure in connection with the placement of children and the matters to be included in any foster placement agreement.

     5. The arrangements for meeting any legal liabilities of the foster parent arising by reason of a placement.

     6. The procedure available to foster parents for making representations.

     7. To give written notice to the fostering service provider forthwith, with full particulars, of -

     8. Not to administer corporal punishment to any child placed with him the foster parent.

     9. To ensure that any information relating to a child placed with the foster parent, to the child's family or to any other person, which has been given to the foster parent in confidence in connection with a placement is kept confidential and is not disclosed to any person without the consent of the fostering service provider.

     10. To comply with the terms of any foster placement agreement.

     11. To care for any child placed with the foster parent as if the child were a member of the foster parent's family and to promote the child's welfare having regard to the long and short-term plans for the child.

     12. To comply with the policies and procedures of the fostering service provider issued under regulations 12 and 13.

     13. To co-operate as reasonably required with the National Assembly and in particular to allow a person authorised by the National Assembly to interview the foster parent and visit the foster parent at any reasonable time.

     14. To keep the fostering service provider informed about the child's progress and to notify it immediately of any significant events affecting the child.

     15. Where regulation 36 applies, to allow any child placed with the foster parent to be removed from the foster parent's home.

SCHEDULE 6Regulation 34(3)

MATTERS AND OBLIGATIONS IN FOSTER PLACEMENT AGREEMENTS

1. A statement by the responsible authority containing all the information which the authority considers necessary to enable the foster parent to care for the child and, in particular, information as to -

     2. The responsible authority's arrangements for the financial support of the child during the placement.

     3. The arrangements for giving consent to the medical or dental examination or treatment of the child.

     4. The circumstances in which it is necessary to obtain in advance the approval of the responsible authority for the child to take part in school trips, or to stay overnight away from the foster parent's home.

     5. The arrangements for visits to the child, in connection with the supervision of the placement, by the person authorised by or on behalf of the responsible authority, and the frequency of visits and reviews under the Review of Children's Cases Regulations 1991[41].

     6. The arrangements for the child to have contact with his or her parents and any other specified persons, and details of any court order as to contact.

     7. Compliance by the foster parent with the terms of the foster care agreement.

     8. Co-operation by the foster parent with the responsible authority regarding any arrangements it makes for the child.

SCHEDULE 7Regulation 42(1)

MATTERS TO BE MONITORED BY THE REGISTERED PERSON

     1. Compliance in relation to each child placed with foster parents, with the foster placement agreement and the responsible authority's plan for the care of the child.

     2. All accidents, injuries and illnesses of children placed with foster parents.

     3. Complaints in relation to children placed with foster parents and their outcomes.

     4. Any allegations or suspicions of abuse in respect of children placed with foster parents and the outcome of any investigation.

     5. Staff recruitment records and conduct of required checks for new workers.

     6. Notifications of the events listed in Schedule 8.

     7. Any unauthorised absence from the foster home of a child accommodated there.

     8. Use of any measures of control, restraint or discipline in respect of children accommodated in a foster home.

     9. Medication, medical treatment and first aid administered to any child placed with foster parents.

     10. Where applicable, the standard of any educational provision provided by the fostering service.

     11. Records of assessments.

     12. Records of fostering panel meetings.

     13. Duty rosters of persons working for the fostering agency, as arranged and as actually worked.

     14. Records of staff appraisals.

     15. Minutes of staff meetings.

SCHEDULE 8[a]Regulation 43 (1)

EVENTS AND NOTIFICATIONS

Column 1	Column 2
Event:	To be notified to:
	Appropriate office of the National Assembly	Responsible (Placing) Authority	Area authority	Local Health Board in whose area the child is placed	Police
Death of a child placed with foster parents	Yes	Yes	Yes	Yes
Referral to the Secretary of State pursuant to section 2(1)(a) of the Protection of Children Act 1999[42] of an individual working for a fostering service	Yes	Yes
Serious illness or serious accident of a child placed with foster parents	Yes	Yes
Outbreak at the home of a foster parent of any infectious disease which in the opinion of a registered medical practitioner attending the home is sufficiently serious to be so notified	Yes	Yes		Yes
Allegation that a child placed with foster parents has committed a serious offence		Yes			Yes
Involvement or suspected involvement of a child placed with foster parents in prostitution	Yes	Yes	Yes		Yes
Serious incident relating to a child placed with foster parents necessitating calling the police to the foster parent's home	Yes	Yes
Absconding by a child placed with foster parents		Yes
Any serious complaint about any foster parent approved by the fostering service provider	Yes	Yes
Instigation and outcome of any child protection enquiry involving a child placed with foster parents	Yes	Yes	Yes

EXPLANATORY NOTE

(This note is not part of the Regulations)

These Regulations are made under the Children Act 1989 ("the 1989 Act") and the Care Standards Act 2000 ("the 2000 Act") and apply to Wales only. They -

By section 4(4) of the 2000 Act, "fostering agency" means either an undertaking which discharges functions of local authorities in connection with the placing of children with foster parents (in these Regulations called "an independent fostering agency"), or a voluntary organisation which places children with foster parents under section 59(1) of the Children Act (an agency within the meaning of section 4(4)(b)). An independent fostering agency may, but need not, be carried on by a voluntary organisation, and if so, it may in some cases, also be an agency within the meaning of section 4(4)(b).

Part II of the 2000 Act provides for the registration and inspection of establishments and agencies, including fostering agencies, by the National Assembly for Wales ("the National Assembly"). Part III of the 2000 Act provides for the inspection of the fostering functions of local authorities by the National Assembly. Parts II and III of the 2000 Act (so far as not already in force) will be brought into force in relation to fostering agencies and local authority fostering services on 1st April 2003.

These Regulations are intended to establish, so far as possible, a common framework for fostering services, whether provided by local authorities, voluntary organisations, or independent fostering agencies acting under delegation arrangements ("fostering services").

By regulation 3, each fostering service must have a statement of purpose setting out the aims and objectives of the service and the facilities and services to be provided, and a children's guide. The fostering service must be carried on in a manner which is consistent with the statement of purpose.

Regulations 5 to 10 make provision about the persons carrying on and managing the fostering service, and require a manager to be appointed for the service (regulations 6 and 10). The fitness of the provider of a fostering agency and of the manager of a fostering service is provided for, in particular by reference to the matters prescribed in Schedule 1. Where the provider of a fostering agency is an organisation, it must nominate a responsible individual who must satisfy the requirements as to fitness. Regulation 8 imposes general requirements in relation to the proper conduct of a fostering service, and as to training.

Part III makes provision about the conduct of a fostering service, in particular, as to child protection, behaviour, contact, health and education, and support for foster parents. Provision is also made about the staffing of fostering services, the fitness of workers and premises, and record keeping. Provision is made as to the promotion of child welfare by, and complaints in respect of, independent fostering agencies (regulations 11 and 18).

Part IV deals with the approval of foster parents by fostering services. It requires a fostering panel to be established in respect of each fostering service (regulations 24 to 26). Regulation 27 sets out the procedure for the assessment of persons wishing to become foster parents, and makes provision as to the circumstances in which persons may not be considered suitable to act as foster parents. Regulations 28 and 29 provide for the approval, review of approval and termination of approval of foster parents. Regulations 30 to 32 provide for records and a register to be kept.

Part V deals with the placement of children with foster parents by local authorities and voluntary organisations ("responsible authorities"). Regulations 33 to 36 impose general requirements on responsible authorities as to the making, supervision and termination of placements, and regulations 37 and 38 make specific provision about short-term placements, and emergency and immediate placements by local authorities. Relations between a local authority and an independent fostering agency are governed by regulation 40.

Part VI (regulation 41) provides for visits to be made by an officer of the local authority to children who are placed with foster parents by voluntary organisations (section 62 of the 1989 Act).

Part VII makes miscellaneous provision regarding fostering agencies. The registered person is required to monitor the matters set out in Schedule 7 relating to the quality of care provided (regulation 42), and to give notice of the events listed in Schedule 8 to the persons mentioned in that Schedule (regulation 43). Regulation 44 imposes requirements relating to the agency's financial position. Regulations 45 to 47 provide for the giving of notices to the National Assembly and the appointment of liquidators.

Regulation 48 provides for offences in relation to fostering agencies.

Regulations 50 & 51 make the necessary amendments to the provisions in regulations concerning registration requirements and payment of fees in line with other establishments and agencies regulated under the 2000 Act.

Regulation 52 makes transitional provision. These Regulations apply to local authority fostering services on their coming into force. By regulation 52(1) and (2) they will also apply to a voluntary organisation which places children with foster parents under section 59 of the 1989 Act, which has duly applied to the National Assembly for registration as a fostering agency by 1st April 2003. These Regulations do not apply to an independent fostering agency until it is registered, but sub-paragraphs (3) to (5) of this regulation allow a local authority to delegate certain duties to an independent fostering agency which has by 1st April 2003 applied to the National Assembly for registration. Regulation 52(7) disapplies regulation 20(5) (which limits the circumstances in which a person who is approved as a foster parent by a fostering service may also be employed to work for the purposes of the service), in certain cases.

Notes:

[1] 2000 c.14.These powers are exercisable by the appropriate Minister, who is defined in section 121(1) of the Care Standards Act, in relation to England, Scotland and Northern Ireland, as the Secretary of State, and in relation to Wales, as the National Assembly for Wales. "Prescribed" and "regulations" are defined in section 121(1) of that Act.back

[2] 1989 c.41. Functions of the Secretary of State under the 1989 Act are made exercisable by the National Assembly for Wales by virtue of the inclusion of the 1989 Act in Schedule 1 to the National Assembly for Wales (Transfer of Functions Order) 1999 (S.I. 1999/672) (see article 2(a) of the 1999 Order and section 22(1) of the Government of Wales 1998 (c.38).back

[3] See section 22(9) of the 2000 Act for the requirement to consult.back

[4] 1977 c.49.back

[5] 1997 c.46.back

[6] By section 121(4) of the 2000 Act the person who carries on a fostering agency falling within section 4(4)(b) of that Act (a voluntary organisation which places children with foster parents under section 59(1) of the 1989 Act) is the voluntary organisation itself.back

[7] The current Regulations are the Representations Procedure (Children) Regulations 1991 (S.I. 1991/894, as amended by S.I. 1991/2033, S.I. 1993/3069, and S.I. 2001/2874).back

[8] As established under Part V of the Care Standards Act 2000.back

[10] Representations, including complaints, about the discharge of a local authority's functions under Part III of the 1989 Act and about the provision by a voluntary organisation of accommodation to any child who is not looked after by a local authority, are provided for by sections 26(3) to (8), and 59(4) of the 1989 Act, and the Representations Procedure (Children) Regulations 1991 (S.I. 1991/894, as amended by S.I. 1991/2033, S.I. 1993/3069 and S.I. 2001/2874).back

[11] See footnote to regulation 18(1).back

[16] British Islands are defined in the Interpretation Act 1978 (c.30) as meaning the United Kingdom, the Channel Islands and the Isle of Man.back

[17] S.I. 2002/919 (W.107).back

[18] S.I. 2003/237 (W.35).back

[19] S.I. 2002/921 (W.109).back

[20] See Section 121(4) of the Care Standards Act 2000.back

[21] S.I. 2002/920 (W.108)(C.24)back

[22] S.I. 1991 No. 910.back

[23] S.I. 1995 No. 2015.back

[24] S.I. 1997 No. 2308.back

[25] S.I. 2001 No. 3443 (W. 278).back

[26] 1998 c. 38 back

[27] 1997 c. 50 section 115(5)(ea) is inserted by the Care Standards Act 2000, section 104 on a date to be appointed. Sections 113 and 115, as amended, have not yet been brought into force.back

[28] A position within section 115(3) if it involves regularly caring for, training, supervising or being in sole charge of persons aged under 18.back

[29] Sections 113(3A) and 115(6A) are added to the Police Act 1997 by section 8 of the Protection of Children Act 1999 (c.14) on a date to be appointed, and amended by sections 104 and 116 of, and paragraph 25 of Schedule 4 to, the Care Standards Act 2000.back

[30] Registration for child minding or day care is provided for by Part XA of the 1989 Act in respect of England and Wales and Part X of that Act in respect of Scotland.back

[31] See the footnotes to paragraph 2 of Schedule 1.back

[32] 1995 c.46.back

[33] 1995 c.39.back

[34] 1982 c.45. Section 52A was inserted by section 161 of the Criminal Justice Act 1988(c.33).back

[35] 2000 c.44.back

[36] 1968 c.34 (N.I.).back

[37] 1885 c.69.back

[38] S.I. 1978/1047 (N.I. 17).back

[39] S.I. 1980/704 (N.I. 6).back

[40] S.I. 1988/1847 (N.I. 17).back

[41] S.I. 1991 No. 895 as amended by S.I. 1991 No. 2033, S.I. 1993 No. 3069, S.I. 1995 No. 2015, and S.I. 1997 No. 649.back

[42] 1999 c.14.back

[a] Amended by Correction Slip. Page 58-59: Schedule 8

delete the whole Schedule,

substitute with the following:-

SCHEDULE 8Regulation 43 (1)

EVENTS AND NOTIFICATIONS

Column 1	Column 2
Event:	To be notified to:
	Appropriate office of the National Assembly	Responsible (Placing) Authority	Area authority	Local Health Board in whose area the child is placed	Police
Death of a child placed with foster parents	Yes	Yes	Yes	Yes
Referral to the Secretary of State pursuant to section 2(1)(a) of the Protection of Children Act 1999[42] of an individual working for a fostering service	Yes	Yes
Serious illness or serious accident of a child placed with foster parents	Yes	Yes
Outbreak at the home of a foster parent of any infectious disease which in the opinion of a registered medical practitioner attending the home is sufficiently serious to be so notified	Yes	Yes		Yes
Allegation that a child placed with foster parents has committed a serious offence		Yes			Yes
Involvement or suspected involvement of a child placed with foster parents in prostitution	Yes	Yes	Yes		Yes
Serious incident relating to a child placed with foster parents necessitating calling the police to the foster parent's home	Yes	Yes
Absconding by a child placed with foster parents		Yes
Any serious complaint about any foster parent approved by the fostering service provider	Yes	Yes
Instigation and outcome of any child protection enquiry involving a child placed with foster parents	Yes	Yes	Yes

back

Cymraeg (Welsh)

ISBN 0 11090654 3

Prepared 5 March 2003

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